IT Helpdesk: Backing up data

Online storage is becoming affordable and secure, says Anne Stafford

Q: We are worried that we would lose all our records if our main computer failed. How do we go about protecting our data?

A: Data backup is a common issue for charities. Many small organisations find they don't have the systems in place to back up their data properly, but a backup process is simple to establish and will offer protection should the worst happen. It can also be done cheaply.

Data has traditionally been backed up on a computer in the office, but online storage is becoming an affordable and secure alternative.

So how do you choose which data to back up? The best idea is to set aside half a day to get organised. Assess what data you most need and how often you need to back it up. It's good to get experienced outside help to guide you through this process.

An audit of your machines and software is a good place to start.

Follow the guidelines on the London Advice Services Alliance's Knowledgebase website, www.ictknowledgebase.org.uk/ictmanagement.

A volunteer IT adviser might be able to suggest general improvements to make your network more stable.

It's important to keep really crucial information under your control and within reach. Start a file of essential information including passwords, licences, policies, procedures and any renewal dates for important things such as your website domain name.

- Anne Stafford is programme manager at iT4Communities. Send questions to questions@it4communities.org.uk

Topics:
Finance IT Advice

Have you registered with us yet?

Register now to enjoy more articles and free email bulletins

Register
Already registered?
Sign in
Follow us on:

Latest Jobs

RSS Feed

Third Sector Insight

Sponsored webcasts, surveys and expert reports from Third Sector partners

Markel

Expert Hub

Insurance advice from Markel

Charity property: could you be entitled to a huge VAT saving?

Charity property: could you be entitled to a huge VAT saving?

Partner Content: Presented By Markel

When a property is being constructed, VAT is charged at the standard rate. But if you're a charity, health body, educational institution, housing association or finance house, the work may well fall into a category that justifies zero-rating - and you could make a massive saving

Third Sector Logo

Get our bulletins. Read more articles. Join a growing community of Third Sector professionals

Register now